Policy K 4.4 Facility Partnerships outlines the process for consultation with community partners regarding available space within existing facilities and for proposed capital projects. The Board undertakes an annual review as part of its capital planning review process to identify potential space for community partnerships in both existing open facilities and in new construction or significant addition/renovation projects as approved by the Board. At minimum, an annual meeting is held with community partners to share facility planning information so that agencies may have sufficient time to respond to presented opportunities. Relevant information from community partners is also requested regarding their objectives and related data to inform facility planning decisions of the Board.
The Preliminary Administrative Report includes Appendix A - Community Partnerships Consultation. The appendix contains meeting minutes and a copy of the Administrative presentation from the meetings held in 2016.
We require all organizations to complete one form for each program offered to school communities. All proposals will be reviewed by Board staff through the lens of the Board’s Mission and Vision. If approved, a formal agreement known as an Educational Partnership Agreement will be developed and presented to the organization for signature.
The Board's Facility Partnership Policy, Policy Code: K 4.4 specifies the criteria for selecting facilities suitable for community partnerships and provides the parameters that community partners must follow when occupying identified unused space in open schools and administrative buildings of the Board. All community partners identified in the policy will receive written notification from the Board of all facilities that have been identified for potential partnership opportunities. The Board will hold at least one public meeting annually to discuss partnership opportunities with these entities.
Information pertaining to facilities identified for partnership and notices of public meetings will be posted below. See also the Ministry of Education Community Planning and Partnership Guideline (below) and the Board's Capital Plan.